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Industry edition · Camps

Camp software that collects the balance before opening day

Registration by week, a deposit at signup, installments through spring, the forms packet, bunks and staff schedules. One platform, one family record, one ledger per camper.

Get a free quoteSee flat-fee ACH
Deposit + installmentsWeek and session capacityForms packet with e-signParent texts
Merch FinTech · Camps editionRegistration open
$612K
Registered for summer
87%
Balances on installment plans
41
Forms packets still open
RG
RegistrationWeek 3 full, 9 on the wait list; weeks 5 and 6 at 74%
Live
IN
Installments212 charged today; 4 failed, 3 recovered by text
Auto
FP
Forms packetMedical, allergy and pickup forms: 41 reminders sent
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BK
BunksBunk 7 assigned; 2 friend requests to review
Review
Illustrative.
Built for camps

Registration season without the spreadsheets

A camp compresses a year of revenue into a few months. Registration, deposits, plans, medical forms, bunking and staff all collide, usually across three payment tools and a spreadsheet. This edition registers the camper, bills the family and runs the summer.

Week-by-week registrationSessions and weeks with capacity, wait lists, early-bird dates and sibling discounts. Parents pick weeks on a phone; the roster updates itself.
Deposits & installment plansA deposit at signup, then installments on your schedule by card or flat-fee ACH, with retries and reminders before the pre-season spending starts.
Camper forms packetMedical, allergy, pickup authorization and waivers in one packet with e-sign. The office sees who is missing what, by bunk.
Bunk & group assignmentsRosters by week, bunk or group, with ages, friend requests and notes. The counselor's list exports the night before.
Canteen accountsParents load a stored-value balance remotely; campers spend at the canteen and camp store with a card or wristband, and unspent balances are refunded at season end. Provided through our card program partner.
Staff schedulingCounselor and specialist schedules, time off and swaps, with seasonal onboarding forms on the same platform. Payroll runs through a referral partner.
AI, in camp terms

What the AI does for a camp

Describe the rule once in plain English. The workflow builder assembles it and asks before switching it on.

Fills the week that just openedA family cancels week 4. The first three families on the wait list get a text with a link to claim it, in order, with a two-hour window each.
Chases the forms, not the parentsTwo weeks before opening day, every family missing a form gets a text with a link to only that form. The office gets one list of who is still missing.
Recovers failed installmentsA card declines in April. The parent gets a text the same morning, the plan retries on schedule, and the balance is clear before the bus leaves.
Answers "what time is pickup" at 9pmSession dates, packing lists, balance due, pickup times. The receptionist answers texts and chats around the clock and sends anything about a camper's health to a person.
Payments built in

Big-ticket registrations without the card fee

A season's tuition is a large, scheduled payment, so it belongs on a bank payment. Deposits go on a card at signup; installments pull from the family's bank at a flat per-item fee instead of a percentage, and the camp decides whether the family covers it or the camp absorbs it. The camp store and visiting day run on dual pricing.

  • Flat per-item ACH fee for installments instead of a percentage; the camp decides whether the family covers it
  • Returned payments: the processor's return fee passes through at cost, with two automatic retries
  • Card on file for the deposit and any plan a family wants on card, with smart retries
  • Interchange plus one small, disclosed margin on card payments; we show you the math on your statement
  • Compliant dual pricing at the camp store and visiting day: both prices posted up front, within card-brand and state rules
  • Mobile reader for visiting day, countertop at the office, pay links for everything else
  • Each camp holds its own merchant account, in its own name, with our processing partner

Everything we accept, A to Z →

Payroll for your staff runs on the same login — see payroll.

Your stored cards and family records move with you as tokens and exports if you ever leave. Dual-pricing and cash-discount programs are subject to card-brand rules and state law and are not available everywhere.

Camper ledger · one camper, one balance
SessionWeeks 2 to 5Season tuition$5,200Deposit at registration, card$500, paidInstallments5 bank payments, 3 paidSibling discountAppliedForms packet4 of 5 signedDue before opening day$1,880
Illustrative. The family sees the same ledger in the portal.
What you can cancel

One login instead of ten

Typical for a camp of 200 to 500 campers. Send your list and we'll map it.

CampMinderRegistration
JotformForms
DocuSignWaivers
MailchimpParent email
RemindParent texting
When I WorkStaff scheduling
QuickBooks invoicingBalance invoices
SquareCamp store reader
SpreadsheetsBunk lists
WixWebsite
ZapierGlue between them
Plans for camps

Which plan a camp picks

Most camps run on Pro at $299/mo ($249/mo billed annually): registration with capacity and wait lists, installment plans, the forms packet, workflow automation, the AI receptionist and unlimited users for seasonal staff. Pro is credited back at higher processing volumes. Basic is $99/mo, and while you process with Merch FinTech we credit it back on your monthly processing statement, so the software is on us; it fits a small day camp that needs registration, invoicing and texting. Compare plans. Need it built around how you run? Custom builds from $1,999.

Jewish day and sleepaway camps: see 613OS, our dedicated edition for Jewish institutions, which covers camps alongside schools and shuls. Other camps use this edition.

Banking and cards. Canteen cards and business banking are provided through our partner bank and card program partners, subject to approval. See banking · See cards.
FAQ

Questions from camp directors

Can two parents split a camper's balance?
Yes. A family account can carry two payers with separate payment methods and separate shares of the plan. Each gets their own receipts and reminders; the camp sees one balance per camper.
Can a family pay the deposit by card and the installments by ACH?
Yes, and most do. The deposit goes on a card at registration; the installment plan runs on ACH at a flat per-item fee instead of a percentage, and the camp decides whether the family covers it or the camp absorbs it. Families can switch methods from the portal.
How does the canteen account work?
Each camper gets a stored-value balance that parents load online and spend at the canteen and camp store with a card or wristband, with configurable daily caps and unspent balances refunded or donated at season end. Canteen cards run through our card program partner, and every load and spend shows in the camper ledger.
We're a Jewish day camp. This edition or 613OS?
613OS, our dedicated edition for Jewish institutions, covers day and sleepaway camps alongside schools and shuls, with the calendar and community features already in place. Other camps use this edition. Same platform, same rails.
What happens to the deposit if a family cancels?
Your policy, enforced by the platform. Set the deposit as non-refundable, refundable until a date, or transferable to another week, and the cancellation flow applies it. The opened spot goes to the wait list automatically.

Open registration on one login

Send us last summer's numbers and a processing statement. We'll show you the bank-payment math on installments and the plan that fits.

Get a free quoteSend a statement for a free comparison

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